Choose an option for page layout and an image quality for the PDF (the higher the image quality, the larger the file size). PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Open the spreadsheet, then choose File > Export To > from the File menu at the top of your screen. Restore an earlier version of a spreadsheet.Save a large spreadsheet as a package file.Place objects inside a text box or shape.Format Chinese, Japanese, or Korean text.Use a keyboard shortcut to apply a style.